Arlington County has approved a permit for the 2014 Clarendon Halloween Crawl, making it the first such event approved under the county’s new pub crawl guidelines.
The Halloween Crawl is set to take place on Saturday (November 1). It’s the first bar crawl permit issued since the County Board decided in July that bar crawls will be classified as “special events” and require a permit.
“As the County Board has said, our goal is to manage these events in a way that ensures the safety of participants and residents of the surrounding neighborhoods and reimburses the County for crawl-related expenses,” said County Manager Barbara Donnellan in a written statement.
The county manager’s office confirmed that under the new regulations, Halloween Crawl organizer Project DC Events is required to reimburse the county for event-related personnel expenses, such as the need for extra police officers. The event organizers currently anticipate around 3,000 people will participate in the crawl, so the county assigned 30 police officers to the area. More police support will be requested should the number of event attendees increase. The county manager’s office estimates the police presence and potential EMT services will cost around $9,000-$15,000.
The county doesn’t foresee the need for additional trash collection services; instead, it’s moving up Clarendon’s regular Monday pickup to Sunday. Just like with the police estimate, more waste management services can be added if necessary.
It will likely take up to two weeks to calculate the final costs and then send Project DC Events a bill. Per the regulations, special events organizers must reimburse the county within 60 days of the issuance of an invoice.
“This is an Arlington-based company and we are very confident we will not have any issues with them,” said Assistant County Manager Wilfredo Calderon.